Produced By:

Democratic Services

City of York Council

West Offices

York

YO1 9GA

Tel No. 01904 551088

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

·                 the Executive can collectively take as set out in Part 3 of the council’s constitution

·                 which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

·                 to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫           make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫           require spending that is more than 10% of the budget for a particular area - or be more than £500,00

·                 to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

·        the date on which or time period within which the decision will be taken;

·        the wards affected;

·        how to make representations on the issue in hand; and

·        what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551088

Admissions Arrangements for the 2022/23 School Year

39

Amendment to Council Tax Support Scheme

13

*City of York Trading Limited – Approval of the Shareholder Agreement

38

Consideration of consultation results from Farrar Street following a petition being received requesting Residents’ Priority Parking

8

Consideration of Objections in respect of No Waiting on the Verge Regulation order on Intake Lane, Dunnington

34

Council Housing Retrofit

16

CYC Renewal and Recovery Strategy update

19

Draft Vehicle Crossings Policy

32

*Economy & Place Transport Capital Programme – 2020/21 Monitor 2 Report

42

Haxby Road, New Earswick – Triple Cushion Replacement Trial

30

Make It York - Impact of Covid-19

14

*New Stadium Leisure Complex Commercial Proposal on Restaurant Units

20

NSLC Commercial proposals

49

Organisational Development (OD) Plan

51

Progress towards determining all outstanding DMMO applications

33

Project Executive Fee Level

48

Q3 20-21  Capital Programme Monitor

46

Q3 20-21 Finance and Performance Monitor

45

Quarterly Economic Update

25

*Reprocurement of Education Case Management System

12

Resident Parking Consultation for Broadway West and Westfield Drive

41

Response to petition calling for Safe Zones to protect services users and residents from harassment outside abortion clinics

24

Skills and Employment Update

26

Smokefree Play Park Scheme

11

Street Works – Changing from noticing to a permitting scheme

37

The York Business Improvement District renewal ballot

35

TSAR Traffic Signal Refurbishment - Clifton Moorgate / Hurricane Way YK2239

6

Update on E-scooter Trials

29

*Update on progress of the Minerals and Waste Joint Plan and the proposed Main Modifications

43

Update on the Council’s preparations for the UK’s exit from the European Union

18

Winter Grants Scheme

9

York 5 Year Flood Plan Update

47

York 5 Year Flood Plan Update

28

York Climate Commission

22

York Community Woodland delivery Pathway

23

FORWARD PLAN ITEM

Meeting:

Decision Session - Executive Member for Transport

Executive Member for Transport

Meeting Date:

01/12/20

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

TSAR Traffic Signal Refurbishment - Clifton Moorgate / Hurricane Way YK2239

Description:

Purpose of Report: to seek approval of the proposed refurbishment of the Traffic Signal Controls at the junction of Clifton Moorgate and Hurricane Way.

The Executive Member is asked to approve option 1.

Wards Affected:

Rawcliffe and Clifton Without; Rural West York Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

James Williams, Transport Systems Project Manager

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

A consultation is being carried out to offer key user groups and ward councillors an opportunity to have their say on the proposed structure.
Consultees:
Age UK York
First Group
Yorkshire Ambulance Service
York Archaeological Trust
Connexions Buses
Transdev
York Civic Trust
York Blind and Partially Sighted Society
Arriva Yorkshire
Harrogate Coach
Visit York
Reliance Buses
Stephensons of Easingwold
Cycling UK
Glen Coaches
York Cycle Campaign
North Yorkshire Police
York Pullman Buses
Traffic Link
Road Haulage Association
North Yorkshire Fire Service
East Yorkshire Buses
TrafficMaster
The Ghost Bus Tours
Walk Cycle Life
York Bike Belles
York Hospital
York People First
York’s Walk Cycle Forum

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

December 2020

FORWARD PLAN ITEM

Meeting:

Decision Session - Executive Member for Transport

Executive Member for Transport

Meeting Date:

01/12/20

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Consideration of consultation results from Farrar Street following a petition being received requesting Residents’ Priority Parking

Description:

Purpose of Report: To consider the results and responses received from a recent Residents Parking consultation and make a decision on the way forward from the options given.

The Executive Member is asked to either grant approval for the proposed extended ResPark scheme to be formally advertised or take no further action dependent upon the results received.

Wards Affected:

Fishergate Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Annemarie Howarth

annemarie.howarth@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Consultees:  Residents within the proposed extended area and ward councillor.

Process:

All relevant Consultation document pack and front letter hand delivered to all properties on Farrar Street. As well as relevant officers and members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

December 2020

FORWARD PLAN ITEM

Meeting:

Executive Member for Finance and Performance

Meeting Date:

03/12/20

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Winter Grants Scheme

Description:

The government recently announced a package of extra targeted financial support for those in need over the winter period. The COVID Winter Grant Scheme will see new funding issued to councils to support those most in need across England with the cost of food, energy and water bills and other associated costs. The council has received a funding allocation of £416,729 which will last until the 31st March. The report will contain details of the recommended use of the funding and scheme to support its distribution to those who need it most. Details about the scheme can be found at:
https://www.gov.uk/government/news/new-winter-package-to-provide-further-support-for-children-and-families

Executive Member is asked to approve the uses for the funding and the scheme that will be adopted to distribute funding that meet the requirements set by government and local needs.

The Council aims to give 28 days notice for non-key decisions as it does for key decisions however on this occasion that has not been possible. This is to ensure that grants are awarded to recipients at the earliest opportunity.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Chief Executive

Contact Details:

David Walker

david.walker@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

This is a Central Government scheme and there was no consultation with City of York Council on its implementation. In terms of supporting the council’s residents there will be internal consultation in respect of vulnerable children and free school meals.

Consultees: Chiildren, Education and Culture Teams and relevant Executive portfolio holders

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

21/12/20

FORWARD PLAN ITEM

Meeting:

Executive Member for Health and Adult Social Care

Meeting Date:

09/12/20

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Smokefree Play Park Scheme

Description:

Purpose of report: to present the proposal to introduce a Smokefree playpark scheme in York, and commence public consultation on this. This will be taken forward with the Tobacco Control Plan. As discussed at the HWBB.

The Executive Member is asked to approve the proposal.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Health and Adult Social Care

Lead Director:

Corporate Director of Health, Housing and Adult Social Care

Contact Details:

Peter Roderick, Specialty Registrar

peter.roderick@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

21/12/20

FORWARD PLAN ITEM

Meeting:

Executive Member for Finance and Performance

Meeting Date:

14/12/20

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Reprocurement of Education Case Management System

Description:

Purpose of Report: To inform Executive Member of details around re-procurement of Education system.

The Executive Member is asked to note the routine re-procurement of the Education Case Management systems.

It has not been possible to give 28 clear days’ notice of the intention to make the decision. This is due to the cornerstone of activity for SEND Statement of Action which the authority have to show progress towards as soon as possible in new year, a number of existing contracts will come to an end, at end of December, before the next Executive Member Decision Session.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Corporate Director of Children, Education and Communities

Contact Details:

Ian Cunningham

ian.cunningham@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

with S151 Officer

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

21/12/20

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

15/12/20

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Amendment to Council Tax Support Scheme

Description:

Purpose of Report: The council had intended undertaking a full consultation process during 2020 to bring forward a new scheme for approval. The coronavirus pandemic meant this was postponed until 2021. However a minor change to the scheme that required minimum consultation (6 weeks) has gone ahead. The change is to stop the multiple bills been sent to customers in receipt of universal credit generated by minor fluctuations in their pay. This has led to confusion, and the change has also been requested by third sector organisations who represent many of the customers. Whilst a minor change the legislation requires full council approval.

The Executive will be asked to approve the new scheme.

Wards Affected:

All Wards

Report Writer:

David Walker

Deadline for Report:

03/12/20

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Deputy Chief Executive

Contact Details:

David Walker

david.walker@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

6 week process. Third sector organisations and customers.

Consultees:

Background Documents:

Amendment to Council Tax Support Scheme

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

December 2020

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

15/12/20

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

Make It York - Impact of Covid-19

Description:

Purpose of Report: To consider an approach from the Make It York Board seeking the Council’s financial support to mitigate the impact of covid-19 on its services.

The Executive will be asked to consider the proposal for a series of actions to respond to Make It York’s Board request.

Wards Affected:

All Wards

Report Writer:

Charlie Croft

Deadline for Report:

03/12/20

Lead Member:

Executive Member for Culture, Leisure and Communities

Lead Director:

Corporate Director of Children, Education and Communities, Corporate Director of Economy and Place

Contact Details:

Charlie Croft, Assistant Director Communities and Equalities

charlie.croft@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Please contact the report author for further details.

Process:

All relevant members and officers will be consulted.

Consultees:

Background Documents:

Make It York - Impact of Covid-19

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

22/12/20

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

15/12/20

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

Council Housing Retrofit

Description:

Purpose of Report: A capital budget has previously been approved to deliver energy retrofit works to council homes. This report will identify opportunities for utilising this funding to reduce the carbon emissions from our council housing stock whilst also helping to reduce fuel poverty.

The Executive  will be asked to approve recommendations related to the use of a capital budget to deliver council house energy retrofit works.

Wards Affected:

All Wards

Report Writer:

Michael Jones

Deadline for Report:

03/12/20

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Michael Jones

michael.jones@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Please contact the report author for further details.

Process:

All internal officers, members and extenral partners.

Consultees:

Background Documents:

Council Housing Retrofit

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

21/12/20

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

15/12/20

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Update on the Council’s preparations for the UK’s exit from the European Union

Description:

Purpose of Report: To present an update on work undertaken by Officers ahead of the UK’s exit from the European Union.

The Executive will be asked to:

a. Note preparations that have taken place ahead of Brexit;

b. Request Officers to continue to monitor Brexit and its potential impacts on the Council and city; and

c. Request Officers to continue to work at a national, regional and local level to support the city’s preparations for Brexit

Wards Affected:

All Wards

Report Writer:

Will Boardman

Deadline for Report:

03/12/20

Lead Member:

Executive Leader (incorporating Policy, Strategy and Partnerships)

Lead Director:

Chief Executive

Contact Details:

Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager

will.boardman@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Update on the Council’s preparations for the UK’s exit from the European Union

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

21/12/20

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

15/12/20

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

CYC Renewal and Recovery Strategy update

Description:

Purpose of Report: To provide an update on activities in response to the Covid-19 and the work to support recovery and renewal. This follows previous Executive decisions to approve the Recovery and Renewal Plan, which frames the Council's recovery activities for the year.

The Executive will be asked to note the report.

Wards Affected:

All Wards

Report Writer:

Will Boardman

Deadline for Report:

03/12/20

Lead Member:

Executive Leader (incorporating Policy, Strategy and Partnerships)

Lead Director:

Chief Executive

Contact Details:

Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager

will.boardman@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

CYC Renewal and Recovery Strategy update

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

21/12/20

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

15/12/20

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

New Stadium Leisure Complex Commercial Proposal on Restaurant Units

Description:

Purpose of Report: Is to update Executive on the Commercial Deal that was agreed by Executive (19th October 2017) regarding the financial receipt due to the Council in respect of disposal and development of land adjoining the Community Stadium.

The Executive are asked to review and approve the request.

It has not been possible to give 28 clear days’ notice of the intention to make the Key Decision. This is because the Executive is needed to make a decision at the time prior to Service Availability of the stadium which is anticipated to be made December 2020.

Wards Affected:

All Wards

Report Writer:

Patrick Looker

Deadline for Report:

03/12/20

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Chief Executive

Contact Details:

Patrick Looker

patrick.looker@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

N/A

Process:

N/A

Consultees:

Background Documents:

New Stadium Leisure Complex Commercial Proposal on Restaurant Units
Reg 10. 15 December 2020. New Stadium Leisure Complex Commercial Proposal on Restaurant Units

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

21/12/20

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

16/12/20

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York Climate Commission

Description:

Purpose of Report: To recommend the establishment of the York Climate Commission.

The Executive Member is asked to approve the recommendation.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Chief Executive

Contact Details:

Will Boardman, People and Neighbourhoods Strategy and Policy Group Manager

will.boardman@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Recommendation based on the report, ‘A Net Zero Carbon Roadmap for York’ produced by University of Leeds, with input from Place Based Climate Action Network (PCAN) and Williams Consulting.
The Approach has been consulted with West Yorkshire Combined Authority and the York and North Yorkshire LEP.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

21/12/20

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

16/12/20

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York Community Woodland delivery Pathway

Description:

Purpose of Report: To present details of the proposed woodland design and creation pathway and project management/planning arrangements to support it.

The Executive Member is asked to agree to the proposed delivery pathway, associated activities, and project plan.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Chief Executive

Contact Details:

Paul McCabe

paul.mccabe@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The report has been drafted in consultation with partners within the White Rose Forest Partnership and the Community Forest Trust with detailed inputs from CYC comms, finance, legal, property and HR teams

The report has been considered by CMT 11 Nov 2020

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

21/12/20

FORWARD PLAN ITEM

Meeting:

Executive Member for Housing & Safer Neighbourhoods

Meeting Date:

17/12/20

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Response to petition calling for Safe Zones to protect services users and residents from harassment outside abortion clinics

Description:

Purpose of Report: The report will acknowledge receipt of the petition and advise on an appropriate course of action.

The Executive Member will be asked to consider and approve an appropriate course of action.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Jane Mowat, Director

jane.mowat@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

All internal officers, members and external partners will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

21/12/20

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

22/12/20

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Quarterly Economic Update

Description:

Purpose of the Report: To update the Executive Member on the performance of the York economy.

The Executive Member will be asked to note the contents of the report.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Simon Brereton, Head of Economic Growth

simon.brereton@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Consultation with all relevant Officers/Members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

22/12/20

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Skills and Employment Update

Description:

Purpose of report: To update the Executive Member on the skills and employment support available to residents and businesses within York and how the council has worked with partners to:
• align and, where possible, adapt existing public-funded provision
• shape local implementation of new national initiatives
• communicate support available to residents, young people and businesses
• signpost York’s emerging and future skills needs to influence the development of
York and & North Yorkshire LEP plans.
In addition to updating on actions to respond to the immediate economic impact of Covid-19 on employment, the report will also provide an updated timeline for the development of a city skills strategy. It will focus on the progress made by the Skills and Employment Board’s Task & Finish Group to build an evidence base that will underpin the one-year plan and 10-year strategy.

What will the report ask Members to do:
The Executive Member will be asked to note the activity detailed in the skills and employment update report. The Executive Member will also be asked to support and approve the updated timeline for completion and sign off of the one-year plan.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Alison Edeson

alison.edeson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

All relevant officers and members will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

06/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York 5 Year Flood Plan Update

Description:

Purpose of the Report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation.

What will the reports ask the Executive Member to do: Consider the updates detailed in the report and any supporting presentations, comment their content and recommended actions.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Steve Wragg, Flood Risk Manager

Tel: 01904 553401

steve.wragg@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Development of programme materials with Environment Agency via Regional Flood and Coastal Committee meetings and programme board of all flood alleviation schemes. Bi-annual meetings with Economy & Place Scrutiny.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

12/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Update on E-scooter Trials

Description:

Purpose of the Report: To provide an update on the e-scooter trials since roll-out of a shared e-scooter rental scheme in mid-October 2020, and propose the introduction of shared e-bikes to this scheme.

What will the reports ask the Executive Member to do: To consider a report on the progress of the scheme roll out and whether or nor e-bikes can be added to the provision from the end of the January 2021.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Dave Atkinson, Programme Manager

dave.atkinson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

The e-scooter trials have been enabled by the Department for Transport, who expanded the ability of council to undertake trials in response to COVID which has led to limited ability for consultation. Regular contact with key City stakeholders including the Hospital, police force and Universities, has ensured opportunities and challenges of the scheme have been discussed and resolved where necessary.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

12/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Haxby Road, New Earswick – Triple Cushion Replacement Trial

Description:

Purpose of Report: To evaluate the trial of a new road layout which has been in place on Haxby Road, New Earswick for 9 months, and suggest if the layout should remain or if other options should be considered.

The Executive Member will be asked to make a decision as to whether the trial road layout should be made permanent or another road layout considered.

This item was originally scheduled to be considered at the 1 December 2020 Executive Member for Transport Decision Session but deferred due to additional work that is required to be undertaken prior to the report coming forward for consideration on the 12 January 2021.

Wards Affected:

Huntington and New Earswick Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Louise Robinson

louise.robinson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Email or letter to relevant parties requesting feedback on road layout trial.
Consultees: Residents, Parish Council, relevant Councillors, Emergency Services, Bus companies, cycle groups, other relevant road user groups.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

12/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Draft Vehicle Crossings Policy

Description:

Purpose of Report: to present the draft vehicle crossing policy which is proposed to be adopted by City of York Council to support the vehicle crossing application process.

The Executive Member is asked to recommend that the draft policy be subject to public consultation. The draft policy would then become final if no objections are received at the end of the consultation period (3 months) or would be presented to the Executive member for decision if objections are received.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Helene Vergereau, Traffic and Highway Development Manager

helene.vergereau@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Internal consultation conducted. Public consultation to follow this decision if recommendation approved.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

12/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Progress towards determining all outstanding DMMO applications

Description:

Purpose of Report: For the Executive Member to be informed of the progress made so far in determining all the outstanding DMMO applications in accordance with the Local Government Ombudsman’s findings.

The Executive Member will be asked to note the content of the report.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Russell Varley, Definitive Map Officer, Transport Service-Rights of Way

russell.varley@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant officers and members will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

12/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Consideration of Objections in respect of No Waiting on the Verge Regulation order on Intake Lane, Dunnington

Description:

Purpose of Report: To consider the objections received to a proposal for a No Waiting on the Verge Regulation order on Intake Lane, Dunnington.

The Executive Member will be asked to consider the proposal together with representations received and decide the way forward.

Wards Affected:

Osbaldwick and Derwent Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Sue Gill

sue.gill@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact report author for further details.

Process:

All relevant officers and members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

14/01/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

The York Business Improvement District renewal ballot

Description:

Purpose of  Report: To advise the Executive about the York Business Improvement District (BID) renewal ballot. This will allow local businesses within the BID area to vote on whether they wish the BID to continue as an organisation for a second five year term.
*Please note this report, and the ballot renewal date, has been delayed for three months due to the COVID-19 pandemic.

The Executive will be asked to:

• Support the City Centre BID and its work, and its bid for a second term
• Confirm that the Executive is satisfied that the York BID proposals are not in conflict with any existing Council Policy
• Note the Baseline Service Agreements which provide a legal commitment by the Council to maintain provision of relevant services in the BID area
• Approve arrangements proceed to allow the Council to operate the ballot and act as the collection agent for the levy
• Note the stages and timescales required to secure a second BID term

This item has been postponed until 14 January 2021 due to the York Bid Ballot date has been delayed and therefore the above report has been slipped in line with the revised timeline.

Wards Affected:

All Wards

Report Writer:

Penny Nicholson

Deadline for Report:

16/11/20

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Penny Nicholson

penny.nicholson@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

All levy payers within the BID geography with be consulted.

Process:

This process will be outlined in the report.

Consultees:

Background Documents:

The York Business Improvement District renewal ballot

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

14/01/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Street Works – Changing from noticing to a permitting scheme

Description:

Purpose of Report: The aim of this report is to seek approval from the Executive to conduct a public consultation on proposals to introduce a permit scheme to govern all utility and highway works activities within the authority’s highway network.

Executive are asked to approve a public consultation exercise to seek feedback from statutory consultees and other stakeholders on the proposals to introduce a permit scheme to govern all utility and highway works activities in York.

This decision has been postponed from the 15 December 2020 to allow for To allow further consideration of the consultation responses.

Wards Affected:

All Wards

Report Writer:

Helene Vergereau

Deadline for Report:

04/01/21

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Helene Vergereau, Traffic and Highway Development Manager

helene.vergereau@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Please contact the report author for further details.

Consultees:

Background Documents:

Street Works – Changing from noticing to a permitting scheme

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

14/01/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

City of York Trading Limited – Approval of the Shareholder Agreement

Description:

Purpose of Report: CYT Limited have updated their Shareholder Agreement and in accordance with the Council’s Constitution this needs amended updated Agreement requires the approval of the Executive.

The Executive will be asked to approve the amended Shareholder Agreement for City of York Trading Limited.

Wards Affected:

All Wards

Report Writer:

Janie Berry

Deadline for Report:

04/01/21

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Corporate Director of Customer and Corporate Services

Contact Details:

Janie Berry, Director of Governance

Tel: 01904 555385

janie.berry@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees are the Board Members of CYT Limited. CYT Limited have updated their Shareholder Agreement and consulted with their relevant Board Members. They have also recently reported to the Shareholder Committee.

Consultees:

Background Documents:

City of York Trading Limited – Approval of the Shareholder Agreement

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Children, Young People and Education

Meeting Date:

19/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Admissions Arrangements for the 2022/23 School Year

Description:

Purpose of Report: to seek approval for the City of York Council co-ordinated schemes and admission policies for the 2022/23 school year. It also seeks approval of the proposed individual school published admission numbers (PANs) for the academic year beginning in September 2022. The report follows a period of consultation from 12th October 2020 to 29th November 2020. The original consultation date was amended from 7th October 2020 to 22nd November to 12th October 2020 to 29th November to include changes to some school catchment areas.

the Executive Member is asked to approve the admission arrangements (admissions policies and published admission numbers) for all schools for whom the local authority is the admissions authority, for entry into school in September 2022.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Children, Young People and Education

Lead Director:

Corporate Director of Children, Education and Communities

Contact Details:

Mark Ellis, Rachelle White, School Admissions Manager

mark.ellis@york.gov.uk, rachelle.white@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Between 12/10/20 and 29/11/20. The statutory requirement is for a six week consultation.
Consultees:Headteachers and governing bodies of all schools in the City of York area, admissions authorities other than CYC (Voluntary Aided and Academy schools), neighbouring admissions authorities, dioceses of Church of England and Roman Catholic churches. Also any parent/carers of children in the area who respond to consultation documents.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

25/01/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

09/02/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Resident Parking Consultation for Broadway West and Westfield Drive

Description:

Purpose of the Report: To consider the results of a reconsultation with Residents of Broadway West and Westfield Drive about extending the adjacent R63 zone into their streets.

What will the reports ask the Executive Member to do: To consider the results of the consultation and any comments received and decide the way forward from options given within the report.

Wards Affected:

Fishergate Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Sue Gill

sue.gill@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Letters were delivered to Residents on both streets.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/02/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

09/02/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Economy & Place Transport Capital Programme – 2020/21 Monitor 2 Report

Description:

Purpose of  Report: To set out progress to date on schemes in the 2020/21 Economy & Place Transport Capital Programme, and propose adjustments to scheme allocations to align with the latest cost estimates and delivery projections.

The Executive Member will be asked to approve the amendments to the 2020/21 Economy & Place Transport Capital Programme.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Tony Clarke

tony.clarke@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

All relevant officers and members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/02/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

26/01/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Update on progress of the Minerals and Waste Joint Plan and the proposed Main Modifications

Description:

Purpose of Report: As a Waste and Minerals Planning Authority, it is our statutory duty to address these issues in York. City of York Council is producing a Joint Plan with North Yorkshire County Council and North York Moors National Park Authority. This is an information report to set out progress on the Minerals and Waste Joint Plan and will inform the Executive Member of the proposed Minerals and Waste Joint Plan Main Modifications and associated public consultation.

The Executive Member will be asked to note the progress of the Minerals and Waste Joint Plan and the proposed Main Modifications and associated public consultation.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Anna Pawson

anna.pawson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author for further details.

Process:

Previous consultation has taken place at the following stages: First Consultation (2013), Issues and Options Consultation (2014), Additional or Revised Sites Consultation (2015), Preferred Options Consultation (2015/16), Publication stage (2016), Post-Publication Proposed Changes Consultation (2017).

The Main Modifications public consultation will take place in the new year across the full plan area.

Consultees: Statutory consultees and all consultees contained in the three authorities’ consultation databases.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/02/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

11/02/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Q3 20-21 Finance and Performance Monitor

Description:

Purpose of Report: To provide overview of the councils overall finance and performance position at the end of Q3 20-21.

The Executive will be asked to note and approve.

Wards Affected:

All Wards

Report Writer:

Ian Cunningham, Debbie Mitchell

Deadline for Report:

01/02/21

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Corporate Director of Customer and Corporate Services

Contact Details:

Ian Cunningham, Debbie Mitchell

ian.cunningham@york.gov.uk, debbie.mitchell@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Q3 20-21 Finance and Performance Monitor

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/02/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

11/02/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Q3 20-21  Capital Programme Monitor

Description:

Purpose of Report: To provide overview of the councils overall capital programme position at the end of Q3 20-21.

The Executive are asked to note and approve.

Wards Affected:

All Wards

Report Writer:

Emma Audrain, Debbie Mitchell

Deadline for Report:

01/02/21

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Corporate Director of Customer and Corporate Services

Contact Details:

Emma Audrain, Accountant - Customer & Business Support Services, Debbie Mitchell

emma.audrain@york.gov.uk, debbie.mitchell@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Q3 20-21  Capital Programme Monitor

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

19/02/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

07/04/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York 5 Year Flood Plan Update

Description:

Purpose of the Report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation.

What will the reports ask the Executive Member to do: Consider the updates detailed in the report and any supporting presentations, comment their content and recommended actions.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Economy and Place

Contact Details:

Steve Wragg, Flood Risk Manager

Tel: 01904 553401

steve.wragg@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Please contact the report author.

Process:

Development of programme materials with Environment Agency via Regional Flood and Coastal Committee meetings and programme board of all flood alleviation schemes. Bi-annual meetings with Economy & Place Scrutiny

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

29/04/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Children, Young People and Education

Meeting Date:

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Project Executive Fee Level

Description:

Purpose of Report: Approval to apply the appropriate fee percentage level for the role of Education Project Executive against Basic Need Schemes. That is on any expansion schemes being project managed by Multi Academy Trusts and being overseen by the Education School Services team.

This item has been withdrawn from the Forward Plan, this item was originally submitted prior to the COVID-19 pandemic and a decision will no longer be taken forward through this item.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Children, Young People and Education

Lead Director:

Corporate Director of Children, Education and Communities

Contact Details:

Alison Kelly, Policy and Planning Officer

alison.kelly@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Education Finance

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

NSLC Commercial proposals

Description:

Purpose of Report: To present commercial options in relation to the New Stadium and Leisure Complex at Monks Cross.

The Executive will be asked to review the 2 options within the report and recommendations as provided.

This item has been withdrawn from the Forward Plan, this item was originally submitted prior to the COVID-19 pandemic and a decision will no longer be taken forward through this item.

Wards Affected:

All Wards

Report Writer:

Paul Forrest

Deadline for Report:

13/04/20

Lead Member:

Executive Member for Finance and Performance

Lead Director:

Corporate Director of Customer and Corporate Services

Contact Details:

Paul Forrest

paul.forrest@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

Consultees:

Background Documents:

NSLC Commercial proposals

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Organisational Development (OD) Plan

Description:

Purpose of report: to review the draft OD plan and proposed governance for implementation across the council

Executive members will be asked to review and approve the draft OD plan and proposed governance for implementation across the council.

This item has been withdrawn from the Forward Plan, this item was originally submitted prior to the COVID-19 pandemic and a decision will no longer be taken forward through this item.

Wards Affected:

All Wards

Report Writer:

Trudy Forster

Deadline for Report:

13/04/20

Lead Member:

Executive Leader (incorporating Policy, Strategy and Partnerships)

Lead Director:

Deputy Chief Executive

Contact Details:

Trudy Forster, Head of Human Resources

trudy.forster@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Series of interactive meetings and workshops held
Consultation with CMT members, Executive members, CYC staff, CCS Scrutiny Committee and Trade Unions

Consultees:

Background Documents:

Organisational Development (OD) Plan

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FORWARD PLAN ITEM

Meeting:

FIELD_DM_TITLE

Meeting Date:

FIELD_DUE_DATE

Item Type:

FIELD_ISSUE_TEMPLATE

Title of Report:

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Description:

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Wards Affected:

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Report Writer:

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Deadline for Report:

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Lead Member:

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Lead Director:

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Contact Details:

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Implications

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Level of Risk:

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Reason Key:

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Making Representations:

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Process:

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Consultees:

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Background Documents:

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Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

FIELD_ACTION(CALL-IN)DATE